General Chair

Monitors the meeting program development and provides assistance as needed at the highest levels. This position is reserved for a utility employee, preferably one in a senior level of management. Specifically, the General Chair:

• Determines the meeting theme.
• Works with the Technical Program Chair to stimulate utility leaders to serve as track leaders.
• Promotes the meeting to utility leaders.
• Organizes and chairs the Plenary Session--this includes inviting and arranging for plenary speakers.
• Provides introductory remarks at the Opening Banquet, the Awards Luncheon and the Wrap-up Luncheon and other high level events
• Helps to select and stimulate the General Chair for the next annual meeting.
• Provides recognition to the organizing committee for their work and to the contributors to the meeting.

Technical Program Chair

Is responsible for the meeting technical program and ensuring the overall success of the meeting. This position is reserved for a utility employee. Specifically, the Technical Program Chair:

• Assists the General Chair in meeting preparations.
• Serves as the primary interface with ANS headquarters on meeting arrangements.
• Solicits volunteers for the positions of Track Leaders, Track Organizers, Fundraising Chair and Golf Chair.
• Conducts program committee teleconferences and meetings and publishes meeting minutes to keep all informed of commitments and progress.
• Issues and tracks action items from the teleconferences and meetings.
• Ensures that all meeting preparation and organization milestones are met by members of the organizing committee.
• Provides opening comments at the Opening Banquet, the Awards Luncheon and the Wrap-up Luncheon, and ensures that all contributors to the meeting are recognized.

Assistant Technical Program Chair

Is responsible for developing sufficient expertise to assume the role of the Technical Program Chair for the subsequent UWC. This position is reserved for a utility employee. Specifically, the Assistant Technical Program Chair:

• Assists the Technical Program Chair in meeting preparations and conduct.
• Serves as the secondary interface with ANS headquarters on meeting arrangements.
• Helps solicit volunteers for the positions of Track Leaders, Track Organizers, Awards Chairman, Fundraising Chairman and Golf Chairman.
• In the absence of the Technical Program Chair, conducts program committee teleconferences and meetings and publishes meeting minutes to keep all informed of commitments and progress.
• Prepares to conduct the kick-off UWC Committee meeting immediately at the conclusion of the current UWC.

Track Leaders

Provide high-level leadership for the meeting tracks. With the exception of the Regulatory Relations Track, this position is reserved for a utility employee, preferably one in a middle level of management or above. Specifically, the Track leaders should:

• Promote the meeting to their utility peers in the industry.
• Help the track organizers define the track session subjects.
• Assist in stimulating speakers if requested by the Session Organizers.
• Maintain frequent contact with the Track Organizers and ensure they are meeting all meeting preparation milestones.
• Capture highlights during each session for summary at the Wrap-up Luncheon
• Summarize the track highlights at the Wrap-up Luncheon.

Track Organizers

The Track Organizer is responsible for stimulating and identifying Session Organizers and/or organizing the track sessions. At least one position for each Track is reserved for a utility employee. Specifically, the Track Organizer is responsible for:

• Meeting preparation milestones for the meeting,
• Ensuring that speakers are committed for each session
• Issuing invitation/stimulations letters to speakers
• Ensuring speakers register for the meeting and are committed to participate.
• Serves as a back-up to the Track Leader and may be requested to act in their place.
• Assists the Track Leader in capturing highlights during each session.
• Responsible for succession planning, both from the standpoint of seeking an opportunity to serve as the Assistant Technical Program Chair and also with respect to developing other committee members to assume the responsibilities of the Track Organizer.

Session Organizers

The Session Organizer is specifically responsible for

• Stimulating and getting speakers committed for the sessions in their track
• Meeting all preparation milestones related to their session.
• Providing session descriptions and speakers names and titles for the preliminary and final program, determining the session type (round table, panel, workshop, etc.)
• Ensuring that speakers are committed and registered for the meeting.
• Assists the Track Leader and Track Organizer in capturing highlights during each session.
• May also serve as Session Chair for their session and will be expected to facilitate open discussion during the session. In order to allow sufficient time for discussion and questions, no more that four (4) speakers should be scheduled for any session.

Fund Raising Chair

In order to have a successful meeting at a reasonable cost to attendees, we solicit funds from organizations to sponsor the pre-meeting golf tournament, breakfasts, coffee breaks, lunches, opening banquet, and evening events. The Fund Raising Chair is responsible for soliciting contributions for these and any other events organizations wish to sponsor. The Fund Raising Chair is also responsible for ensuring that these contributors receive superior recognition for their contributions before, during and after the meeting.

Awards Committee

The Awards Committee comprises past Technical Program Chairs and is chaired by the most recent past Technical Program Chair. The Awards Chair is responsible for coordinating the nomination and selection of the recipients of the Implementation Award, the Utility Leadership Award and the Utility Achievement Award. The Awards Chair is also responsible for working with the General Chair to invite the recipients to attend the meeting and to present the awards at the UWC Awards luncheon.

Golf Tournament Chair

The Golf Tournament Chair is responsible for assisting the Fund Raising Chair in soliciting support for the annual Sunday golf tournament and working with ANS HQ and the course golf pro to set-up the foursomes, format and other tournament details.